What's new
Nobody Leaves Loose Ends
Hand over a leaver's reports and approvals before their account closes, run offboarding from clearance through to documents, and see who changed a module setting and why.
Hand Over Before Someone Leaves
Deactivating an employee who manages people or has approvals waiting now asks who takes over, names exactly what they hold, and moves it across in one step. Their reports get a manager the same day, and nothing sits waiting on an account that has closed.
Offboarding, End to End
Start an exit and its clearance checklist is created from your templates automatically, with categories, owners and due dates. Track handover items alongside it, generate service certificates and settlement statements, and send the exit survey to a leaver’s personal address so it still reaches them after their work account closes.
Know Who Changed a Module Setting
Switching a module off now asks why, and every change is recorded with who made it and when. Hover any setting to see the reason, and find the full history in your audit log alongside every other administrative change.
One Job Title, Everywhere
Job titles are chosen from the positions you have defined, on every screen that sets one — adding an employee, editing them, or managing an entity. Your Job Positions list shows an accurate count of who fills each role, and career paths and succession read the same record.
Approvals and Tasks Follow Your Modules
Your approval inbox and dashboard tasks show only the modules your organisation has switched on, so a company that does not run expenses is not asked to approve them. The assistant follows the same rules and will not offer to do something your plan does not cover.
Clearer Messages When Something Goes Wrong
When the system cannot complete an action it now explains why in plain language and stays on the page, so you can correct it and carry on. Required details are marked before you submit rather than after.
Talent, Made Visible — and Modules You Control
See who your future leaders are and where their careers go next. Turn off the modules you do not use, per company. Plus exit interviews that finally report what people actually told you.
Click to see 10 updates
Choose Which Modules Each Company Uses
A new Modules screen lets you switch modules on or off for your whole organisation, or for one company within it — so payroll can be live for one subsidiary and hidden for another that does not run it. It does not change your bill: everything there is already included in your plan, and switching something back on is instant.
A Nine-Box View of Your People
Plot performance against potential and see your organisation on a single grid, with a calibration step so managers agree on the ratings before they are used. Anyone not yet rated is shown as unrated rather than scored — a gap in your data is not a low performer.
Career Paths and What Each Role Needs
Define the competencies a role requires, assess people against them, and show everyone a My Career page with the roles they could move into next and the gaps between here and there. Paths follow your actual grade structure.
Succession and Development Plans
Name successors for critical roles, see who is ready now and who needs time, and build development plans that stand on their own rather than waiting for an appraisal cycle to hang them on. Managers can assess their team’s competencies directly from the team list.
Exit Insights From the Surveys You Run
Exit insights read directly from the exit surveys your leavers complete, so completion rates, ratings and reasons reflect what people actually told you. Where your survey does not ask a particular question, that measure reads — not measured — so you always know what a figure is based on.
Send the Exit Survey in One Step
From an employee’s offboarding you can now create the exit survey, send it and track whether it has been answered, without leaving the page. It goes to their personal email where you have one — a work address stops working the day their account closes, and a survey nobody can open is a survey nobody answers.
A Personal Email for Every Employee
Profiles now hold a personal email alongside the work one, so you can still reach people after their work account is closed — for exit surveys, final payslips or a reference. Employees edit their own, it is never used to sign in, and only they and HR can see it.
Departments and Job Titles, Kept in Step
Rename a department once and it reads correctly everywhere it appears, including filters, profiles and reports. Job titles are chosen from the positions you have defined rather than typed, so the same role reads the same way across the product.
Every List, Fully Paged
Long lists page properly throughout the product, so you can reach every record without filtering your way to it. Menu coverage has been extended too, so every screen you have access to is reachable from the sidebar.
A Sidebar Organised Around Your Work
The sidebar groups screens by what they are for: Talent brings competencies, succession and career paths together, and Recognition gathers kudos and MVP in one place. Errors across expenses, assets, visitors and attendance now tell you what went wrong and what to do about it.
Payroll You Can Trust, and Numbers That Add Up
Pay runs now follow each employee's actual leaving date, salary bands do real work, and a long list of screens that quietly showed zero now show your data. Plus simpler add-on pricing.
Click to see 10 updates
Pay Runs Follow Leaving Dates
A pay run now works from each employee's recorded last working day. Anyone who left before the period started is left out automatically, and anyone who left partway through is still paid for the days they worked. Recalculating a run no longer leaves an old payslip behind in the totals.
See What Your Workforce Costs
A new cost view brings together cost per head, cost by department, year-to-date spend and a forward projection from current salaries. It tells you how much of your workforce the figures actually cover, so you always know whether you are looking at the full picture.
Set Pay While You Hire
The hiring wizard now captures salary, grade and job position alongside bio, contact details and a photo — recorded against the same compensation history the rest of the product reads, so there is one salary record per person. Your progress saves as you go, with a quiet confirmation each time.
Salary Bands With a Midpoint
Grades now take a band midpoint as well as a minimum and maximum, and suggest the middle for you once both ends are set. That midpoint is what compa-ratio compares against, so you can finally see where someone sits within their band — on their record and while you are hiring.
Goal Reminders Actually Arrive
Goals approaching their date now send a reminder, and goals that have already slipped get a weekly nudge for up to four weeks. There is also a new Alignment view showing how a goal connects to the ones above and below it, with on-track, behind and average-progress figures for the whole set.
Simpler, Fairer Add-On Pricing
Add-ons are now priced by what actually drives their cost. Payroll, expenses and retention scale with your headcount because every employee is involved. Recruitment, statutory filing and visitor management are a flat monthly fee, because a bigger team does not make them cost more — so a growing company is no longer charged as though it did.
Engagement and Survey Insights
The employee engagement dashboard and survey response views draw on your live figures, and the employee pickers across disciplinary, offboarding, goals and approvals list your full team.
Accurate Totals Across Every List
Record counts and page numbers on expense reports, goals, weekly reports, job postings, applications and onboarding templates reflect exactly what each list contains.
Everything Is Easier to Find
Grades & bands, compensation, probation and a number of other pages now appear in the sidebar for the people whose job they are — HR could previously reach several of them only by typing the address. Summary cards look the same on every page, and skills have moved from Account settings to your Career tab, where you would expect them.
Notifications That Open the Right Record
Email and in-app notifications open the exact leave request, goal, expense or record they refer to, on your own organisation’s address.
Billing, Onboarding & Everyday Polish
A friendlier way to get started, a cleaner billing centre with online payments, and plenty of small refinements you'll feel across the app.
Click to see 10 updates
A Guided Start
New to PRISM? A Getting Started checklist now walks you through the essentials — invite your team, set up attendance, and get the basics in place without hunting through menus. And when a screen is empty, we point you to the next step.
Cleaner Invoices & Receipts
Your invoices and receipts have a fresh, tidy look, and now show your billing period, payment method, and next renewal date at a glance. Download any invoice as a PDF in one click.
Pay Online with Paystack
Upgrade your plan and pay securely with Paystack, right from the billing page. No back-and-forth, no invoices to chase.
Notifications That Take You There
Tap any notification — in the app or your email — and you land right on the thing it's about, whether that's an approval, a task, or a report.
Pending Tasks That Add Up
Your dashboard's pending tasks now add up exactly — the number always matches the list, and it includes timesheet approvals and your own draft reviews.
Respond to Job Offers Online
Send candidates a secure link to look over their offer and accept or decline online — no account needed. A smoother finish to hiring.
Automatic Clock-Out
Set automatic clock-out rules right in your attendance policies, so a forgotten clock-out doesn't throw off someone's hours.
Goals Sync from Weekly Reports
Progress you log in weekly reports now flows straight through to your goals. No double entry, and your targets stay current.
Dates That Make Sense
Dates and times across the app, emails, and payslips now read in a clear, human way and follow your timezone — so "today" always means today.
Clearer Loan Details on Payslips
Loan repayment details appear on payslips and payroll screens with the outstanding balance and instalment clearly shown.
Notifications, Refreshed
A cleaner, calmer way to keep up with what needs you.
Click to see 1 updates
A Cleaner Notification Inbox
The notification dropdown and inbox got a tidier look, with single-line rows that are easy to scan. Repeat reminders now group into one row instead of piling up, so your inbox stays calm.
Insights & Account Controls
New analytics, expense reporting, and account controls people can manage themselves.
Click to see 3 updates
MVP Analytics
See who's being celebrated and how recognition is trending over time, all in one place, with the new MVP Analytics.
Expense Reports
A new Expense Reports view brings your company's spending into focus, with clearer breakdowns and exports.
Delete Your Own Account
People can now ask to delete their own account, with an email to confirm — one more way to stay on top of data-privacy obligations.
Introducing Payroll
Run payroll from start to finish, from setting up pay to sending payslips — all in PRISM.
Click to see 5 updates
Introducing Payroll
Run payroll from start to finish in PRISM: set up salaries and compensation, add variable earnings and deductions, process each run, and send out payslip PDFs — all in one place.
Payslips for Your Team
Your team can open detailed payslips — earnings, deductions, and year-to-date totals — and download them as PDFs, right from their profile.
Bank Details, Verified
Check employee bank details with Paystack before you pay, so fewer transfers bounce and fewer mistakes slip through.
Weekly Report Reviews for Managers
Managers now have a proper space to review their team's weekly reports — full detail and feedback, all in one place.
Disciplinary Case Tracking
Open disciplinary queries now show up on the dashboard, and a case timeline lays out the full history at a glance.
Mobile, Reviews & Recognition
Push notifications and mobile apps, smarter review cycles, and more ways to recognise your people.
Click to see 5 updates
Push Notifications & Mobile Apps
PRISM now sends push notifications and works with our mobile apps, so you can stay on top of approvals, reminders, and updates on the go. Tap one and it opens the right screen.
Timesheet Approvals
Managers can review and approve their team's timesheets, and get a nudge whenever approvals are waiting.
More Control Over Review Cycles
Edit, complete, or extend deadlines on review cycles — and delete drafts — with clearer rules that keep active and completed cycles safe.
IRIS Reads Your Surveys
IRIS now summarises open-ended survey responses and reads the sentiment behind them, so pages of free-text feedback turn into something you can act on.
Kudos Leaderboard
A new kudos leaderboard shows who's spreading the most recognition — a simple way to celebrate the people lifting everyone up.
IRIS Confirmation Enhancements
Improved action confirmations with selectable options for complex workflows.
Click to see 2 updates
Selectable Action Options
When IRIS needs to confirm an action, you can now pick from a few options — handy for things like choosing which leave type to submit, or which expense category to use.
Smarter Module Access
IRIS now checks which modules you have access to before suggesting actions. No more suggestions for features your organisation hasn't enabled.
Location-Based Attendance & Exports
Clock in/out validation with geofencing and new export capabilities for reports.
Click to see 3 updates
Geofence Clock-In Validation
Make sure people are actually on-site when they clock in. Draw a geofence around each office, and PRISM checks their location before recording attendance.
IP Whitelist for Remote Work
Allow clock-ins only from approved IP addresses — handy for remote teams working from home or a trusted co-working space.
Attendance & Visitor Exports
Export attendance reports and visitor logs to CSV or PDF. Filter by date range, department, or location before downloading.
Analytics & Reporting
New analytics dashboards for document access and platform usage.
Click to see 2 updates
Document Access Analytics
See who viewed your documents and when. Track engagement with important policies, announcements, and shared files.
Usage Analytics Dashboard
Admins can now see how PRISM is used across the organisation — which features get the most use, and where a bit of training might help.
IRIS Actions
IRIS can now take action on your behalf — clock in, submit expenses, request leave, and more.
Click to see 4 updates
IRIS Write Actions
Tell IRIS what you need and it will do it. "Clock me in", "Submit my expense for lunch", "Request leave for next Friday" — IRIS handles the paperwork.
Action Confirmations
IRIS always confirms before taking action. Review the details, make adjustments, then approve — you stay in control.
New IRIS Branding
Fresh look for your AI assistant with new icons and visual identity. IRIS now has its own personality that shines through every interaction.
Clickable Links in Chat
IRIS responses now include clickable links. Navigate directly to the pages IRIS mentions without searching.
IRIS Usage & Credits
New IRIS usage management with credits system and admin dashboards.
Click to see 4 updates
IRIS Usage Tracking
See how much IRIS you're using across your organisation. Track usage by user, department, or time period.
IRIS Credits System
Purchase additional IRIS credits when you need them. Pay for what you use beyond your plan's included allowance.
Usage Quota Warnings
Get notified before you run out of IRIS credits. Set custom thresholds for warnings so you're never caught off guard.
Admin IRIS Dashboard
Organization-wide view of IRIS usage for admins. See trends, top users, and credit consumption at a glance.
Leave Management & SSO
Major improvements to leave management with cross-year handling, plus enterprise SSO support.
Click to see 6 updates
Cross-Year Leave Requests
Leave requests spanning two years are now automatically split and tracked separately. No more manual calculations for year-end leave.
Enterprise SSO Support
SAML and OIDC single sign-on for enterprise customers. Connect PRISM to your existing identity provider.
Custom Leave Tenure Tiers
Create custom tenure-based leave entitlements beyond the Ghana Labour Law defaults — for when your leave policy doesn't fit the standard mould.
HR & Admin Override
HR can now approve or reject leave requests when managers are unavailable. Admins have emergency override capabilities.
Onboarding Task Templates
Create reusable onboarding task templates with meeting details. Regenerate tasks when templates are updated.
Workflow Builder Enhancements
Add delayed triggers and scheduled workflows. Automate more of your HR processes with time-based actions.
Visitor Management & Appraisals
New visitor check-in system and enhanced appraisal workflows with electronic signatures.
Click to see 4 updates
Visitor Management System
Complete visitor check-in/out with QR code scanning, kiosk mode for self-service, and automatic host notifications.
Electronic Signatures for Appraisals
Sign appraisals digitally. No more printing, signing, and scanning. Complete the entire review process online.
Auto-Calculated Appraisal Scores
Final appraisal scores are now automatically calculated from KPI responses. Less manual work, more consistency.
KPI Categories & Corporate Values
Organise KPIs into categories and track corporate values alignment in performance reviews.
Disciplinary & Expense Management
New modules for managing disciplinary processes and employee expenses.
Click to see 5 updates
Disciplinary Management
Track incidents, issue warnings and queries, manage suspensions and hearings, and handle appeals — all in one place.
Expense Management
Submit expense reports, attach receipts, and route through multi-level approvals. Track reimbursements from submission to payment.
Overtime Requests
Employees can submit overtime requests for approval. Managers see pending requests and can approve or reject with comments.
Attendance Anomaly Detection
Automatic detection of attendance anomalies like missed clock-ins, unusual patterns, and policy violations.
Geofence & IP Validation
Make sure people clock in from approved locations, with GPS geofencing and IP whitelist checks.
Asset Management & Org Charts
Track company assets and visualise your organisation structure.
Click to see 4 updates
Asset Management
Track laptops, phones, and other assets. Assign to employees, schedule maintenance, and handle returns when employees leave.
Interactive Org Chart
Visualise your entire organisation structure. Click on any employee to see their details and reporting relationships.
Enhanced People Directory
Employee cards with quick profile views. Better search and filtering across your entire organisation.
Electronic Signatures
Capture and store reusable electronic signatures for documents and approvals.
Notifications & Branding
Multi-channel notifications and custom branding for your organisation.
Click to see 4 updates
Multi-Channel Notifications
Get notified via email, SMS, push notifications, or in-app. Control which notifications you receive and how.
Custom Subdomains & Branding
Get your own subdomain (yourcompany.prismhrm.com) with custom logo and brand colours.
Customisable Dashboard Widgets
Arrange your dashboard the way you want. Add, remove, and reposition widgets based on what matters to you.
Profile Completion Tracking
See what percentage of your profile is complete. Admins can set required fields for compliance.
Recruitment & Documents
Full recruitment suite and document management system.
Click to see 4 updates
Recruitment & ATS
Post jobs, track applicants through your hiring pipeline, schedule interviews, and generate offer letters.
Document Management
Upload, organise, and share documents. Version control, permissions, and collaboration built in.
Ghana Public Holidays
Automatic Ghana public holiday calendar. Leave calculations automatically exclude public holidays.
Emergency Leave Types
Sick leave and compassionate leave can now be submitted without advance notice. Different rules for different leave types.